Booking your holiday

How to book

1. Check availability or ask questions
If you'd like to, please use the enquiry form on our Contact us page, email us at info@alpineexploratory.com or call us on +44 (0)1729 823 197. Please ask any questions you might have.

2. Information to read
Please read our Terms and Conditions (PDF) and any of these pages: About our walking holidays (FAQs) and Guided or self-guided? plus any relevant background info in our Walking guides section.

3. Fill in a booking form
To book your trip, please use the Booking form below. If you prefer, we have a Printable booking form (PDF) which you can post or fax to us. Thank you.

Booking form Your holiday Extra people If you're adding yourself or another person to an existing booking, please use our simplified Booking form for extra people or the equivalent Printable booking form for extra people (PDF). Holiday name Guided walking in the Alps Dolomites Alta Via 1 (G) Julian Alps Hut-to-Hut (G) Tour du Mont Blanc (G) Tour du Mont Blanc North (G) Tour du Mont Blanc South (G) Tour du Val d'Anniviers (G) Walker's Haute Route (G) Self-guided walking in the Alps Dolomites Alta Via 1 (SG) Dolomites Alta Via 1 North (SG) Dolomites Alta Via 1 South (SG) Julian Alps Forest Hut Tour (SG) Julian Alps Hut-to-Hut (SG) Tour du Mont Blanc (SG) Tour du Mont Blanc North (SG) Tour du Mont Blanc South (SG) Tour du Mont Blanc Weekend (SG) Walker's Haute Route (SG) Walker's Haute Route West (SG) Walker's Haute Route East (SG) Skills courses First Aid for Trekking Navigation for Trekking Bespoke walking Bespoke holidays in the Alps Bespoke holidays in the UK Guided walking in the UK West Highland Way (G) Self-guided walking in the UK Coast to Coast (SG) Coast to Coast East (SG) Coast to Coast West (SG) Dales Way (SG) Great Glen Way (SG) Lake District Circuit (SG) North Lakes Circuit (SG) East Lakes Circuit (SG) South Lakes Circuit (SG) West Lakes Circuit (SG) Pennine Way (SG) Pennine Way North (SG) Pennine Way Central (SG) Pennine Way South (SG) Ridgeway (SG) Tour of the Three Peaks (SG) West Highland Way (SG) Arrival day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January February March April May June July August September October November December 2013   2014 2015 First walking day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January February March April May June July August September October November December Departure day 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January February March April May June July August September October November December Your party Title Name Age Main contact Mr Mrs Ms Miss Dr Other     Other party member Mr Mrs Ms Miss Dr Other   Other party member Mr Mrs Ms Miss Dr Other   Other party member Mr Mrs Ms Miss Dr Other   Other party member Mr Mrs Ms Miss Dr Other   Other party member Mr Mrs Ms Miss Dr Other   Other party member Mr Mrs Ms Miss Dr Other   Other party member Mr Mrs Ms Miss Dr Other   Please add any more people in the Comments box below. Main contact's details Address and post/zip code Email address Telephone (Mobile) Most important Telephone (Home) Telephone (Work) Least important Party's details Relevant medical conditions (Please tell us in confidence) Vegetarians, special diets or allergies? Double/twin/single/triple rooms? Double (1 double bed) Twin (2 single beds) Single (1 bed) Triple (3 single beds) Triple (1 double bed & 1 single bed) A mixture (please tell us below)       Dogs? None 1 2 More (please tell us below)              Baggage transfer? No thanks / Not available on my trip Yes please Differences from the normal trip (extra nights, fewer rest days, etc.)? Party's walking experience First name Brief details of recent treks or regular walking Main contact   Other party member   Other party member   Other party member   Other party member   Other party member   Other party member   Other party member   Please add any more people in the Comments box below. Alpine Exploratory kit Please feel free to add some Alpine Exploratory kit to your booking. We'll add the price to your deposit, then post the items to you. Post and packaging are free to anywhere in the world. You're also welcome to add these things later; please just ask us. Cap Alpine Exploratory's dark grey cap with the full logo on the front and the red arrow on the back Sizes: One size Price: £15 (free P&P) Quantity: 0   1 2 3 4 5 6 7 8 Beanie hat Our warm, dark grey beanie hat with the logo on the front and a black edge around the bottom Sizes: One size Price: £15 (free P&P) Quantity: 0   1 2 3 4 5 6 7 8 Peru hat With fingers on the pulse of fashion we present our warm and snuggly peru hat with its bobble and tassles Sizes: One size Price: £20 (free P&P) Quantity: 0   1 2 3 4 5 6 7 8 Emergency contact Please tell us about a friend or relative who we can contact in the event of emergency during your holiday. Name Telephone number Relationship to you Payment We ask for a deposit of £100 per person, or the total price if within 8 weeks of your holiday. You are welcome to pay by card, bank transfer or cheque. Your balance is then due 8 weeks before your holiday. Total price (£) Please leave blank if unknown Deposit (£) £100 per person I'd like to pay by bank transfer. Please send me Alpine Exploratory's bank details. I'd like to pay by cheque. I'll post a cheque payable to Alpine Exploratory to the address below. I'd like to pay by credit or debit card. Please send me details for card payment online or by phone. You're welcome to pay by debit card with no card fee (UK Visa Debit, UK Visa Electron or UK Maestro)...            ... or by credit card with a 2% card fee (Visa, MasterCard, American Express or JCB)...              ... and this all happens through Barclaycard:                For self-guided and private guided trips, your deposit is not needed until we've put your schedule together and you're happy with what we've arranged. Then we email you details for your payment or pay in your cheque. For scheduled guided trips we'll give you these details in your booking confirmation email at the start. Comments Please tell us anything else To help us Where did you first hear about us? Please choose ... thank you                            Magazines Trail TGO Country Walking Walk Summit (BMC) BMC Handbook Scottish Mountaineer (MCofS) John Muir Trust Journal Adventure Travel Scotland Outdoors Outdoor Enthusiast Trek & Mountain Other magazine (please tell us below) Newspapers and books Times or Sunday Times Telegraph or Sunday Telegraph Guardian or Observer Other newspaper The Times Holiday Handbook National Geographic Journeys of a Lifetime Tour du Mont Blanc guidebook Walker's Haute Route guidebook Pennine Way guidebook West Highland Way guidebook Coast to Coast guidebook Other book (please tell us below) Websites Google Bing Yahoo! Go Lakes (Cumbria Tourism) John Muir Trust website FCO's Know Before You Go Cotswold Outdoor Castleberg Outdoors Cave & Crag Travel Quest National Trails website West Highland Way website The Ramblers LDWA (Long Distance Walkers' Association) Dog Friendly Britain BAIML (International Mountain Leaders) MLTA (Mountain Leader Training Association) Other website (please tell us below) Misc I'm a returning client I was recommended Alpine Exploratory I met an Alpine Exploratory client on a trek I saw a card or poster I was forwarded your newsletter by a friend I just know about you! Other (please tell us below) Sorry, I can't remember! Terms and Conditions I have read and I agree to Alpine Exploratory's Terms and Conditions (PDF).

What happens next

We confirm your booking
We'll confirm receipt of your booking form and send you initial notes on equipment, insurance and other matters to help your early preparatons. We encourage you to wait until we have confirmed your self-guided schedule or until we have confirmed that your guided trip is guaranteed to run, before you pay for travel or insurance. However, we realise that sometimes it's necessary to book these earlier.

For self-guided trips we reserve your schedule according to your chosen dates and, once we've done this, we email it to you to check. If you're happy then we'll ask for your deposit.

For guided trips we'll ask for your deposit and we'll email you as soon as we can to confirm once the trip has reached its minimum number of clients and is therefore guaranteed to run. We'll also give you a date by which we will cancel the trip or try to make alternative plans, should we not have reached this minimum number. This date is at least 4 weeks before your trip and is typically at the end of May for summer trips.

Your balance and your info pack
Your balance is due 8 weeks before your holiday and we'll send you a reminder by email. Once your balance is paid, as soon as possible and at least 3 weeks before your holiday, we post your pack with all the information about your holiday, including maps and routecards for self-guided holidays. Now all that's left is to enjoy your trip!

Protection of your money

Your payments to us are protected, ensuring that in the very unlikely event that we become insolvent before your holiday is completed you can have a full refund. The Package Travel, Package Holidays and Package Tours Regulations (1992) cover holidays in the UK's travel industry and stipulate ways in which companies can give financial protection. Alpine Exploratory pays clients' money into a trust account, where it stays until the holiday is over, at which point we may ask the trustees to transfer the money to us.

Guided and Self-Guided Holidays